Notices

Privacy Notice

The Journal Checker Tool is provided by Cottage Labs LLP on behalf of cOAlition S.

cOAlition S consists of a group of research funding organisations who have the common aim to ensure open access to scientific publications on research funded by public grants as of 2021. The activities of cOAlition S are co-ordinated by the European Science Foundation (ESF), a Strasbourg-based non-for profit association.

With regard to data privacy legislation, the organisations composing cOAlition S and the European Science Foundation act as joint controllers of your personal information. These organisations are, listed alphabetically:

• Academy of Finland (AKA)

• Aligning Science Across Parkinson’s (ASAP)

• Austrian Science Fund (FWF)

• Bill & Melinda Gates Foundation (BMGF)

• European Commission (EC)

• French National Research Agency (ANR)

• Howard Hughes Medical Institute (HHMI)

• Luxembourg National Research Fund (FNR)

• National Institute of Nuclear Physics of Italy (INFN)

• National Science and Technology Council of Zambia (NSTC)

• National Science Centre of Poland (NCN)

• Netherlands Organisation for Scientific Research (NWO)

• Research Council of Norway (RCN)

• South African Medical Research Council (SAMRC)

• Science Europe (SE)

• Science Foundation Ireland (SFI)

• Slovenian Research Agency (ARRS)

• Special Programme for Research and Training in Tropical Diseases (TDR)

• Swedish Research Council for Health, Working Life and Welfare (FORTE)

• Swedish Research Council for Sustainable Development (FORMAS)

• Templeton World Charity Foundation (TWCF)

• The Higher Council for Science and Technology of Jordan (HCST)

• UK Research and Innovation (UKRI)

• Vinnova

• Wellcome Trust

• World Health Organization (WHO)

You may find an up-to-date full list of members on the cOAlition S website.

In the context of the Journal Checker Tool the data controller is the European Science Foundation and Cottage Labs LLP act as the data processor.

The members of cOAlition S and Cottage Labs LLP respect the privacy of everyone that they work with and everyone who visits the Journal Checker Website. They will treat any personal information that they have on you with the strictest confidentiality and in accordance with the applicable legislation. This privacy notice gives you more detail on what information is collected, why, and what your rights are. We regularly review this privacy notice to make sure that it is up to date and complies with the law. If there are significant changes in how your personal information is treated, this will be made clear on the Journal Checker Tool website and you may also be informed directly.

The last update to this privacy notice was made on 29 April 2021.

The websites and/or platforms that this privacy notice applies to are located at the domains journalcheckertool.org, unless otherwise indicated. This website contains links to other websites: cOAlition S and Cottage Labs LLP have no control over the content of those websites, or what personal information their operators gather. Please check the privacy statements for these websites to learn more about how they handle your personal information.

Contact

If you have any questions about the use of your personal data by cOAlition S, or wish to make use of your rights regarding your personal information, please contact us in one of the following ways:

By e-mail: [email protected]

By post: cOAlition S
European Science Foundation
1 quai Lezay-Marnésia
67080 Strasbourg Cedex – France

By phone: Tel : +33 (0)3 88 76 71 00, Fax : +33 (0)3 88 37 05 32

What information does cOAlition S collect?

cOAlition S collects personal information about you when you visit its website through server logs. This includes your IP address, the pages that you visit, and the files that you download. Where possible, this information is anonymised or pseudonymised.

The processing is necessary for the performance of tasks carried out by ESF in the public interest.

We use Cloudflare to help us protect this site. Cloudflare may place a cookie in your browser to provide its services. You can read more about this here - Cloudflare Privacy & Security Policy

We use Google analytics to carry out statistical analysis of page use and page interactions to evaluate and develop our Website. Google Analytics will place a cookie in your browser and IP-address anonymization is always enabled. For more information on how Google uses the data collected via this service, click here. To opt out of being tracked via Google Analytics, you can also use Google’s opt-out browser add-on.

Should you choose to submit feedback, we will collect your name and email address to enable us to respond to your query. Additionally, to support us in responding to your query we collect the following information:

Last search query performed
Browser name
Browser Version
Whether cookies are enabled by the user
Preferred UI language
Operating system name
User Agent
Browser vendor (e.g. Google)

How does Journal Checker Tool use this information?

cOAlition S and Cottage Labs LLP uses all personal information for the purpose that you have provided it for. Information submitted via the feedback function will be used for no other purpose than to respond to your query.

Does cOAlition S share my personal information with anyone?

We use Cottage Labs LLP as data processor. Cottage Labs LLP and their sub-processors are third parties who provide elements of services for us. They are based in the United Kingdom.

We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.

cOAlition S may share some of your personal information with other parties if it is necessary to provide you with a service that you have requested, or if it is required by law to do so. This may include sharing information with parties that are located outside of the EEA.

cOAlition S will only share the information that is necessary to provide you with the requested service, and only if it has the necessary guarantees that the recipients comply with privacy regulations that offer you the same level of protection as the General Data Protection Regulation does within the EU.

Does cOAlition S protect my information?

cOAlition S and Cottage Labs LLP make every effort to ensure that its servers and data storage, as well as those of third parties that we share your information with, are secured, and that your personal information is not disclosed, destroyed, lost, used, accessed, or modified without authorisation.

For how long does cOAlition S keep my information?

We will store your personal information for 1 year, unless a longer period of retention is required to comply with legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, cOAlition S will take into account the amount, type, and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure of that information, whether it can achieve the purpose without that information, and any legal requirements.

What are my rights regarding personal information and how do I make use of them?

• inform you what personal information we have on you

• update your information

• delete your information

• provide you with a portable copy of your information

• object to us using your information

• request us to limit the use of your personal information

You also have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is necessary to perform a task carried out in the public interest. cOAlition S shall no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

To ask us to make any of the above changes, please send an email or letter to [email protected] with your request, along with a copy of your ID card or passport. It needs this identification in order to verify that you are indeed the person who the personal information belongs to.

Complaints

If you have any complaints related to how cOAlition S handles your personal information or its response to a request to exercise your rights related to that personal information, please contact cOAlition S and it will make every effort to address your complaint in a timely manner. Should you not be satisfied with this, you can also file a complaint with the relevant authority in France:

Commission Nationale de l’Informatique et des Libertés (CNIL)
(National Commission on Information Technologies and Freedom)
www.cnil.fr
3 place de Fontenoy
TSA 80715
75334 Paris Cedex 07
France

Disclaimer & Copyright Notice

The information provided by the Journal Checker Tool represents cOAlition S’s current understanding in relation to the policies of the journals contained within it. We will endeavour to keep it up to date and accurate, but we do not accept any liability in relation to any errors or omissions.

The content of the website is copyrighted by European Science Foundation unless otherwise stated. This work is licensed under a Creative Commons Attribution 4.0 International Licence, which permits unrestricted use, distribution, and reproduction in any medium, provided the original authors and source are credited, with the exception of logos and any other content marked with a separate copyright notice. To view a copy of this license, visit http://creativecommons.org/licenses/by/4.0/